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JOB VACANCY

Legal Secretary (11 month contract)

Legal Services

OVERVIEW

Position: Legal Secretary (11 month contract)
Location: Dublin, Ireland 

Providing full general secretarial support to assigned fee earners as well as trainees included but not limited to:

  • Diary management;
  • File opening, conflict checking, closing and archiving of files
  • Document production - creating, editing, amending long documents to include copy typing and re-formatting lengthy documents into Maples house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm's policies and style;
  • AML - obtaining identification of clients/business documents in accordance with internal procedures;
  • Marketing - arranging travel with preferred travel provider, preparing itineraries, presentations, binding presentations for meetings, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction;
  • Billing - preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives;
  • Preparing audit confirmations which include carrying out an audit search, obtaining relevant information from accounts department, preparing audit letter and sending to client.
  • Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and
  • Such other duties may be required from time to time.

Experience

  • Strong secretarial experience.  Experience with a corporate law firm is essential;
  • Document production is a key responsibility and experience in this area is a required;
  • High degree of competency in Word, Delta View, Adobe, Outlook, Filesite (document management system) PowerPoint and Excel;  
  • Strong organisational and interpersonal skills;
  • Ability to be flexible and responsive to ongoing work priorities
  • Ability to plan and prioritise workload;
  • Attention to detail/accuracy;
  • Strong interpersonal and communication skills; and
  • A strong team player.

ABOUT THE MAPLES GROUP 

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice for details on how we handle personal information relating to job applicants.

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LOCATION

75 St. Stephen's Green Dublin 2 D02 PR50 Ireland

BENEFITS

We offer an excellent compensation package for this role which includes; a competitive salary, a discretionary performance based bonus scheme and an excellent benefits package.

APPLICATION DEADLINE

28 May 2021

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